Pricing – CallBear | AI reception for hotels and restaurants

Pricing

One fixed monthly price. No surprises.

You choose a plan based on how busy your phone is. Setup is free and you try CallBear for 7 days at no cost first. You follow your usage live in your client portal and get a notification at 80% and 100% of your plan.

Start

For smaller hotels, B&Bs and restaurants that don’t want to miss calls outside opening hours.

€199/month excl. VAT

Free setup · minimum 3 months

Answers in the evening, at night and when you’re busy800 call minutes per month, about 400 calls
  • Answers questions about rooms, menu, opening hours and location
  • Takes bookings and notes every request
  • Sets up a call-back request with a short summary
  • 2 calls at once
  • English and Dutch
  • Connection to your hotel or booking system
  • WhatsApp confirmation

Pro

Most popular

For hotels and restaurants that want to turn every call into a booking, day and night.

€449/month excl. VAT

Free setup · minimum 3 months

Answers every call, 24/72,000 call minutes per month, about 1,000 calls
  • Everything in Start, plus:
  • Books, changes and cancels live in your hotel or booking system
  • WhatsApp confirmation for every guest
  • English, Dutch and French
  • Transfers to your front desk for a difficult question
  • Monthly report: calls, bookings and calls outside opening hours
  • 5 calls at once, never a busy tone again

Premium

For busy hotels, hotel groups and businesses with multiple locations.

€1,195/month excl. VAT

Free setup · minimum 3 months

Unlimited calls*No minute counter: every guest gets an answer
  • Everything in Pro, plus:
  • Multiple locations in one assistant
  • Your own voice, for example someone from your team (with their consent)
  • 10 calls at once
  • A dedicated contact at CallBear

A night receptionist costs you €3,000+ a month. CallBear Pro: €449.

One full-time employee quickly costs more than €3,000 a month in wages and employer costs, and you need more than one to cover every night of the week. CallBear answers every night, with no sick days, holidays or night premium.

Extra minutes with Start and Pro: €0.25 per minute. You’re notified in advance at 80% and 100%. *Unlimited under fair use up to 6,000 minutes per month; above that, we agree on terms together.

Pro and Premium

Included at no extra cost

  • Setup in 7 daysWe set everything up: rooms or tables, prices, FAQs and your system.
  • WhatsApp confirmationEvery guest gets an instant confirmation in their own language.
  • Monthly reportIn black and white: how many calls and bookings CallBear handled for you.
  • 30 days of fine-tuningIn the first month we review your calls every week and improve the assistant.

Our guarantee

Live in 7 working days, or your first month is free. Once we have your details, CallBear is ready within 7 working days. Not happy within 30 days? You get your money back, no questions asked, and you stop right away.

Hotel group or more than one location? We’ll put together a custom plan with you.

We set everything up

Rooms, tables, prices and FAQs. You don’t have to install or learn anything.

Honest about AI

CallBear says at the start of every call that it’s a digital assistant, as the EU AI Act requires.

Safe with guest data

A data processing agreement under the GDPR. Where and how data is processed is explained honestly on our page Data processing agreement (Dutch).

Everything in your client portal

Calls, usage and invoices in one overview.

7-day free trial

Test CallBear for a week in your own business, with no obligation and no setup fee.

Always see your usage

A notification at 80% and 100% of your plan, so you’re never surprised.

Another question? See the frequently asked questions or email info@callbear.ai.

Hear CallBear on the phone

In 30 minutes we’ll let you hear how CallBear talks to your guests, in your style and in their own language.

About your business

So we can tailor the demo to your business.

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Enter your business name.
Choose your type of business.
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Tell us briefly why you’re interested.

We only use your details to plan the demo and contact you. Read our privacy statement (Dutch).