Start
€199/month
800 call minutesabout 400 calls per month
- Answers in the evening, at night and when you’re busy
- Answers questions and takes bookings
- English and Dutch
AI reception for hotels and restaurants
Your business loses revenue every day because you’re not reachable 24/7.
CallBear stops that. CallBear answers every call, day and night, in English, Dutch and French. Booking made, confirmation via WhatsApp. Live in 7 days.
7-day free trial · Free setup · From €199 per month
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The problem
How much revenue went to voicemail today?
A guest who gets no answer doesn’t wait. They call the next place, or book online somewhere else.
23:00
Your front desk is closed
A guest wants a room for tomorrow. Nobody picks up. They book elsewhere.
19:30
The restaurant is full
The phone rings, but your team is serving tables. That booking for tomorrow is gone.
3 rings
Callers hang up
People who can’t reach anyone rarely call back. You don’t even notice.
What does one missed booking a day cost you? Do the maths.
You’re missing
€0per month± 0 bookings per month · €0 per year
An example based on your numbers. Not a promise, but an honest estimate.
How it works
Voicemail doesn’t book rooms. CallBear does.
CallBear works with your existing phone number and your own systems. Guests call as usual; the assistant does the rest.
A guest calls
At night, during check-in or in the middle of service: you decide when CallBear answers.
CallBear listens
In English, Dutch or French. The assistant understands the request and knows your rooms, menu and house rules.
Booked right away
CallBear checks your hotel or booking system live, offers what’s available and records the booking.
Confirmed and clear
Your guest gets a confirmation via WhatsApp. You see every call with a short summary in your client portal.
Pricing
One fixed monthly price. No surprises.
Free setup. Try it free for 7 days first. Monthly prices, excluding VAT.
Pro
Most popular€449/month
2,000 call minutesabout 1,000 calls per month
- Books live in your hotel or booking system
- WhatsApp confirmation for every guest
- English, Dutch and French
Premium
€1,195/month
Unlimited calls*for busy hotels and multiple locations
- Everything in Pro
- Multiple locations in one assistant
- A dedicated contact at CallBear
Guarantee: live in 7 working days, or your first month is free. Not happy within 30 days? Money back.
*Unlimited under fair use, up to 6,000 minutes per month.
Hear CallBear on the phone
In 30 minutes we’ll let you hear how CallBear talks to your guests, in your style and in their own language.
Frequently asked questions
Everything you want to know
Question not listed? Email info@callbear.ai or ask it during the demo.
Will my guests know they’re talking to an AI?
Yes. CallBear says at the start of every call that it’s a digital assistant, as the EU AI Act requires. After that the conversation is simply natural: no menu, no “press 1”.
Which languages does CallBear speak?
English and Dutch in every plan, plus French with Pro and Premium. CallBear answers in the language your guest starts speaking.
Do I keep my own phone number?
Yes. Guests call your usual number. You choose when the call goes to CallBear: always, when nobody answers, or only outside opening hours. We help you set it up.
Does CallBear work with my hotel or booking system?
Today CallBear works with Mews and Google Calendar. Using another system? We’ll look at what’s possible during the demo. If a connection isn’t possible, CallBear still takes the request and gets it ready for you.
What if CallBear can’t answer a question or you’re fully booked?
CallBear then suggests another time, or transfers the call to your front desk or team. If that’s not possible, it sets up a call-back request with a short summary.
Does it also work at night, at weekends and on public holidays?
Yes, CallBear is available 24/7. You decide when it answers.
How quickly is CallBear live, and what do I need to do?
Within 7 working days of receiving your details, or your first month is free. You give us your rooms or tables, prices, opening hours and the questions guests often ask. We set everything up. You don’t have to install or learn anything.
What happens when my minutes run out?
CallBear simply keeps answering. Extra minutes cost €0.25 per minute. You’re notified in advance at 80% and 100% of your plan, and you can always see your usage in your client portal.
How does the WhatsApp confirmation work, and is it GDPR-compliant?
After a booking your guest gets a WhatsApp confirmation on behalf of your business. We only use their details for that booking. You sign a data processing agreement with us, and our privacy statement (Dutch) explains exactly who receives which data.
Can I adjust the tone and the answers?
Yes. CallBear speaks like your business: your rooms, your menu, your house rules and your tone. Want something different? We’ll change it.
Am I tied in?
The trial week is free and stops on its own. Not happy within 30 days? You get your money back. After that there’s a monthly contract with a minimum term of 3 months, then you can cancel any month.